Privacy policy

Who we are

AMEE – The International Association for Health Professions Education Ltd is a Scottish registered charity (SC053149) and company (SC800900).

Registered office: 11 Dudhope Terrace, Dundee, DD3 6TS, United Kingdom.

AMEE is the data controller for the personal information described in this policy.

Purpose of this policy

This policy explains how and why AMEE collects and uses personal data when you use our services, including our websites, events, publications, and membership services.

What personal data we collect

We may collect and process the following categories of personal data:

  • Identity data (e.g. name, title)
  • Contact data (e.g. email address)
  • Account and membership data (e.g. membership type, status, start and expiry dates)
  • Identifiers (e.g. membership numbers assigned to users)
  • Transaction data (e.g. payments, bookings)
  • Professional information (e.g. role, organisation)
  • Technical data (e.g. IP address, device/browser information)

How we collect personal data

We collect personal data when you:

  • Register for an account, membership, event, or course
  • Submit forms or applications
  • Contact us by email, phone, or other means
  • Use our websites or online platforms

How we use personal data

We use personal data to:

  • Provide and manage our services
  • Administer memberships, events, courses, and publications
  • Communicate with you about services you use
  • Maintain records of participation and activity
  • Verify membership status through a controlled service that allows third parties to confirm current AMEE membership.
  • Comply with legal and regulatory obligations

Membership verification

AMEE may provide a verification service that allows third parties to confirm whether an individual or organisation is a current AMEE member.

This service is designed to support legitimate verification needs (for example, confirming membership status for events or professional purposes).

The verification service operates as a controlled search tool and is not a public directory. It does not allow browsing or bulk access to member information.

When a search is performed, the service will return only limited information necessary to confirm membership status. This may include:

    • Name (individual or organisation)
    • Membership number
    • Membership status (e.g. active)

No contact details, account information, or other personal data are made available through this service.

We aim to ensure that any verification functionality shares only the minimum information necessary and is designed to protect your privacy.

Lawful basis for processing

We process personal data under the following lawful bases:

  • Contract – where processing is necessary to provide services you have requested
  • Legal obligation – where we are required to comply with law or regulation
  • Legitimate interests – for the operation and improvement of our services, including enabling controlled verification of membership status where appropriate
  • Consent – where required (e.g. certain marketing communications)

Marketing

We may send you information about AMEE services, events, and activities where permitted by law.

You can opt out of marketing communications at any time.

Sharing personal data

We may share personal data with:

  • Service providers who support our operations (e.g. IT systems, event platforms, payment providers)
  • Regulatory authorities or law enforcement where required

Limited information may be disclosed through our membership verification service, as described in the Membership verification section above.
We do not sell personal data to third parties.

International transfers

We operate internationally and may process personal data of individuals located outside the UK.

Where personal data is transferred outside the UK or EEA, we ensure appropriate safeguards are in place in accordance with applicable data protection laws.

Data retention

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, or misuse.

Your rights

Depending on your location, you may have rights under applicable data protection laws, including:

  • Access to your personal data
  • Correction of inaccurate data
  • Deletion of data where applicable
  • Restriction or objection to processing
  • Withdrawal of consent where applicable

To exercise your rights, contact us using the details below.

You also have the right to lodge a complaint with the Information Commissioner’s Office (www.ico.org.uk).

Contact

For queries or requests relating to this policy, contact:

Email: communications@amee.org (for data protection queries)

Post: AMEE, 11 Dudhope Terrace, Dundee, DD3 6TS, United Kingdom