Abstracts

SUBMIT PCW/SYMPOSIA SUBMISSIONS

Please Note

  • The submitter of the abstract is automatically assigned as the presenter – it is not possible to submit on behalf of another presenter
  • Please review the terms and conditions before proceeding with submission
  • We regret that we are unable to transfer presentations


Topics:  Abstracts may cover any topic in medical and healthcare professions education relating to undergraduate/basic training, postgraduate/specialist training and continuing professional development/continuing medical education. 

Themes:   If appropriate, submitters may indicate on the online submission form that they wish their abstract to be considered for one of the following tracks in the programme:

  • Continuing Professional Development (CDP)
  • Empathy
  • Learning from Failure
  • Medical Education in 2020
  • Paradigm Shift in Medical Education
  • Postgraduate Education
  • Surgery Education
  • Sustainability

Formats:  Abstracts will be invited for presentation in the formats listed below:

Deadline Dates:

  • Pre-Conference Workshops:  30 September 2019
  • Symposia:  30 September 2019
  • Research Papers:  5 December 2019
  • Doctoral Reports:   14 December 2019
  • All other abstracts:  6 February 2020

Pre-conference Workshops

AMEE Pre-Conference Workshops provide a practical experience for 24-30 participants on a topic of current importance.  They are interactive, with the aim of helping participants to implement principles or procedures in their own context.  For the most part they can be seen as masterclass sessions.  Workshops, which are of 3 hours duration, may be at introductory, intermediate or advanced level.

One free conference registration is provided for each pre-conference workshop.

Abstract Submission: 

  • Abstract Title
  • Abstract Authors (up to 6 authors may be listed)
  • Abstract Presenters (a maximum of 6 presenters is permitted and the lead presenter should be the person submitting the abstract)
  • Abstract Structure - Summary of theme and why it is important; Who should participate? What will they gain from participating? Level (introductory/intermediate/advanced)
  • Word Count - 350 words (includes structure headings)
  • Maximum no participants - please specify a maximum no of participants
  • Room requirements - please specify if you have any specific room requirements
  • Select 1 key topic
  • You will have the option to 'Save and Continue' if you wish to go back to complete an abstract at a later date
  • Please ensure you 'Save and Submit' to submit your completed abstract for consideration
  • Once submitted abstracts can be edited until the abstract submission deadline
  • You can view your submissions in through the dashboard section of the abstract portal
  • You should be prepared to present at any time between 0930hrs on the Saturday and 1630hrs on the Sunday
  • If your abstract is accepted a Worldspan representative will contact you to collect your requirements.

Deadline for submissions: The deadline for submissions is 30 September 2-19 (23:59 hrs UK time), we regret after this date we are unable to accept any further submissions.  Decisions will be announced Mid-October 2019.

Symposia

AMEE Conference Symposia sessions address a theme of topical interest and debate in medical and health professions education.  The form varies but usually consists of a series of up to four short presentations which provide different views and perspectives in order to stimulate discussion and debate with the audience.  Sessions are between 90-105 minutes’ duration, of which a maximum of 45 minutes should be taken up with introductory presentations, and the remainder of the session devoted to discussion and audience participation. One free conference registration is provided for each symposium.

Abstract Submission: 

  • Abstract Title
  • Abstract Authors (up to 6 authors may be listed)
  • Abstract Presenters (a maximum of 6 presenters is permitted and the lead presenter should be the person submitting the abstract)
  • Abstract Structure - Summary of theme and why it is important; Who should participate?  What will they gain from participating?
  • Word Count - 350 words (includes structure headings)
  • Room requirements - please specify if you have any specific room requirements
  • Select 1 key topic
  • You will have the option to 'Save and Continue' if you wish to go back to complete an abstract at a later date
  • Please ensure you 'Save and Submit' to submit your completed abstract for consideration
  • Once submitted abstracts can be edited until the abstract submission deadline
  • You can view your submissions in through the dashboard section of the abstract portal
  • You should be prepared to present at any time between 1015 hrs on Monday and 1015 hrs on Wednesday. We are unable to give a specific day or time of presentation.
  • If your abstract is accepted a Worldspan representative will contact you to collect your requirements.

Deadline for submissions: The deadline for submissions is 30 September (23:59 hrs UK time), we regret after this date we are unable to accept any further submissions.  Decisions will be announced by Mid-October.


Conference Workshops

Conference workshops are 1.5 or 1.75 hours’ duration, and should be highly interactive and participative. An indication of the level and whether previous knowledge/experience of the topic is advised to be included in the abstract, available online from July 2020.

There is no additional charge for conference workshops. 

Abstract Submission: 

  • Abstract Title
  • Abstract Authors (up to 6 authors may be listed)
  • Abstract Presenters (a maximum of 6 presenters is permitted and the lead presenter should be the person submitting the abstract)
  • Abstract Structure - Background, Who should attend, Structure of workshop, Intended Outcomes, Level (introductory/intermediate/advanced)
  • Word Count - 350 words (includes structure headings)
  • Maximum no participants - please specify a maximum no of participants
  • Room requirements - please specify if you have any specific room requirements
  • Select 1 key topic
  • You will have the option to 'Save and Continue' if you wish to go back to complete an abstract at a later date
  • Please ensure you 'Save and Submit' to submit your completed abstract for consideration
  • Once submitted abstracts can be edited until the abstract submission deadline
  • You can view your submissions in through the dashboard section of the abstract portal
  • You should be prepared to present at any time between 1015 hrs on Monday and 1015 hrs on Wednesday. We are unable to give a specific day or time of presentation.
  • If your abstract is accepted a Worldspan representative will contact you to collect your requirements.

Deadline for submissions: The deadline for submissions is 6 February 2020 (23:59 hrs UK time), we regret after this date we are unable to accept any further submissions.  Decisions will be announced by 30 April 2020.

Doctoral Reports

Doctoral report presentations are based on the participant’s Doctoral Report that has been completed a maximum of two years before the submission deadline.  Each presentation is 15 minutes, followed by five minutes for questions and discussion. A Chairperson will coordinate the session.

AMEE allows candidates to showcase their Doctoral Report and demonstrate how their work can contribute to new knowledge and understanding of health professions education. In addition, AMEE provides examples of the variety of Doctoral Report formats across countries and traditions of different scientific domains.
 

Abstract Submission: 

  • Abstract Title
  • Abstract Authors (up to 10 authors may be listed)
  • Abstract Presenters (a maximum of 1 presenters is permitted 
  • Abstract Structure - Introduction; Methods; Results; Discussion & Conclusion. 
  • Word Count - 550 words (includes structure headings).  In addition you may include up to 2 references. 
  • Select 1 key topic
  • You will have the option to 'Save and Continue' if you wish to go back to complete an abstract at a later date
  • Please ensure you 'Save and Submit' to submit your completed abstract for consideration
  • Once submitted abstracts can be edited until the abstract submission deadline
  • You can view your submissions in through the dashboard section of the abstract portal
  • You should be prepared to present at any time between 1015 hrs on Monday and 1015 hrs on Wednesday. We are unable to give a specific day or time of presentation.

Deadline for submissions:  The deadline for submissions will be 14 December 2019 (23:59 hrs, UK Time) after this date we are unable to accept any further submissions.  Decisions will be notified by end of January and those unsuccesful will have the opportunity to resubmit for consideration for one of the other abstract submission categories.  The deadline for these submissions is Midnight UK time 6 February 2020.
 

Presentation with ePoster

ePosters will be grouped together in themed sessions for presentation electronically. Approximately 15 presenters will be asked to give a 5 minute presentation to introduce key messages of their poster, followed by questions and discussion.  Each session will have a Chairperson.

It will not be necessary to bring a printed poster to the Conference.  Presenters will be sent links to videos providing guidance on how to create an ePoster and invited to a webinar on how to create and present ePosters. Online support will be available to all ePoster authors and presenters in the run up to the conference and there will be an ePoster support desk onsite throughout the conference. 

The ePosters will be created using Learning Toolbox, which allows you to create a rich and interactive ePoster containing rich elements such as videos, images, audio, apps, presentations, twitter feeds and links to online resources. Your ePoster will have both a physical and virtual presence at the conference and participants will be able to view and interact with your ePoster on their mobile devices and laptops. This is not a PDF online – this is a living learning resource that you can continue to share, update and use after the conference. To find out more about how this new approach to ePosters works then you can view our webpages and videos at http://ltb.io/eposters/ or browse the AMEE 2019 ePosters https://my.ltb.io/#/showcase/amee

Abstract Submission: 

  • Abstract Title
  • Abstract Authors (up to 6 authors may be listed)
  • Abstract Presenter (a maximum of 1 presenter is permitted and should be the person submitting the abstract)
  • Abstract Structure - Background; Summary of work; Summary of results; Discussion and Conclusions; Take-home Messages.
  • Word Count - 350 (Structure headings are included in the word count)
  • Select 1 key topic
  • If you are a junior doctor and have submitted a poster relating to an area of postgraduate training, you may be eligible for consideration for a small award to assist your participation in the AMEE Conference and you will have the option to indicate if your abstract should be considered for a Postgraduate Travel Award?
  • You will have the option to 'Save and Continue' if you wish to go back to complete an abstract at a later date
  • Please ensure you 'Save and Submit' to submit your completed abstract for consideration
  • Once submitted you can edit your abstract until the submission deadline
  • You can view your submissions through the abstract portal dashboard
  • You should be prepared to present your poster at any time between 1015 hrs on Monday and 1015 hrs on Wednesday. We are unable to give a specific day or time of presentation.

Deadline for submissions: The deadline for submissions is 6 February 2020 (23:59 hrs UK time), we regret after this date we are unable to accept any further submissions.  Decisions will be announced by 30 April 2020.

AMEE Fringe

The AMEE Fringe provides the opportunity to see something a little different – a new and perhaps provocative or idiosyncratic approach to healthcare professions education.

Approximately 15 minutes is allocated for each presentation. There is no prescribed format, and presenters may use the time however they wish, with an emphasis on creativity, performance and engagement with the audience.

Abstract Submission: 

  • Abstract Title
  • Abstract Authors (up to 6 authors may be listed)
  • Abstract Presenter (a maximum of 1 presenter is permitted and should be the person submitting the abstract)
  • Abstract Structure - There is no prescribed format
  • Word Count - 300 words
  • Select 1 key topic
  • You will have the option to 'Save and Continue' if you wish to go back to complete an abstract at a later date
  • Please ensure you 'Save and Submit' to submit your completed abstract for consideration
  • Once submitted abstracts can be edited until the submission deadline
  • You can view your submissions through the abstract portal dashboard
  • You should be prepared to present at any time between 1015 hrs on Monday and 1015 hrs on Wednesday. We are unable to give a specific day or time of presentation.
  • If you have a Fringe presentation accepted, please contact [email protected] if you have specific session requirements.

Deadline for submissions: The deadline for submissions is 6 February 2020 (23:59 hrs UK time), we regret after this date we are unable to accept any further submissions.  Decisions will be announced by 30 April 2020.

Patil Teaching Innovation Awards

The AMEE Patil Teaching Innovation Awards, formerly known as the Patil Awards, have been made possible through a donation from Professor Nivritti Patil, University of Hong Kong.  The Awards will be made to participants at AMEE conferences who have presented a short communication that is judged by a Committee to have demonstrated innovation in relation to teaching and learning methods, assessment or curriculum planning.

Process:  Submissions selected will be scheduled for presentation in one of two sessions on day 1 or day 2 of the Conference.  The sessions will be judged by a Committee and one or more presenters will receive an AMEE Teaching Innovation Award, which will be announced in the Conference closing session.  If your abstract is not selected for the Patil sessions, the submission will be considered for one of the other short communication sessions.

Each presenter is allocated 10 minutes for presentation followed by 5 minutes for questions.

Abstract Submission: 

  • Abstract Title
  • Abstract Authors (up to 6 authors may be listed)
  • Abstract Presenter (a maximum of 1 presenter is permitted and should be the person submitting the abstract)
  • Abstract Structure - Background; Summary of work; Summary of results; Discussion & Conclusions; Take-home Messages
  • Word Count - 350 (Structure headings are included in the word count)
  • Select 1 key topic
  • You will have the option to 'Save and Continue' if you wish to go back to complete an abstract at a later date
  • Please ensure you 'Save and Submit' to submit your completed abstract for consideration
  • Once submitted abstracts can be edited until the submission deadline
  • You can view your submissions through the abstract portal dashboard
  • You should be prepared to present at any time between 1015 hrs on Monday and 1015 hrs on Wednesday. We are unable to give a specific day or time of presentation.

Deadline for submissions: The deadline for submissions is 6 February 2020 (23:59 hrs UK time), we regret after this date we are unable to accept any further submissions.  Decisions will be announced by 30 April 2020.

PechaKucha 20x20(TM)

PechaKucha 20x20 is a simple presentation format where you show 20 images, each for 20 seconds. The images advance automatically and you talk along to the images. You are advised to rehearse your presentation to ensure you can communicate the message on each slide within 20 seconds.

Abstract Submission: 

  • Abstract Title
  • Abstract Authors (up to 6 authors may be listed)
  • Abstract Presenter (a maximum of 1 presenter is permitted and should be the person submitting the abstract)
  • Abstract Structure - There is no prescribed format
  • Word Count - 300 words
  • Select 1 key topic
  • You will have the option to 'Save and Continue' if you wish to go back to complete an abstract at a later date
  • Please ensure you 'Save and Submit' to submit your completed abstract for consideration
  • Once submitted abstracts can be edited until the submission deadline
  • You can view your submissions through the abstract portal dashboard
  • You should be prepared to present at any time between 1015 hrs on Monday and 1015 hrs on Wednesday. We are unable to give a specific day or time of presentation.

Deadline for submissions: The deadline for submissions is 6 February 2020 (23:59 hrs UK time), we regret after this date we are unable to accept any further submissions.  Decisions will be announced by 30 April 2020.

Point of View

Do you have a viewpoint that you would like to communicate to AMEE participants on any aspect of health professions education?  Is there something you feel passionately about, a topic that you feel needs to be discussed, or something that particularly frustrates you?  No evidence is needed, just your opinion!

Abstract Submission: 

  • Abstract Title
  • Abstract Authors (up to 6 authors may be listed)
  • Abstract Presenter (a maximum of 1 presenter is permitted and should be the person submitting the abstract)
  • Abstract Structure - There is no prescribed format
  • Word Count - 300 words
  • Select 1 key topic
  • You will have the option to 'Save and Continue' if you wish to go back to complete an abstract at a later date
  • Please ensure you 'Save and Submit' to submit your completed abstract for consideration
  • Once submitted abstracts can be edited until the submission deadline
  • You can view your submissions through the abstract portal dashboard
  • You should be prepared to present at any time between 1015 hrs on Monday and 1015 hrs on Wednesday. We are unable to give a specific day or time of presentation.

Deadline for submissions: The deadline for submissions is 6 February 2020 (23:59 hrs UK time), we regret after this date we are unable to accept any further submissions.  Decisions will be announced by 30 April 2020.

Presentation with Poster

Posters are an important part of the AMEE conference and are much valued by participants, as evidenced from the evaluation forms. In fact it can be more challenging to produce a high-quality poster and present it effectively than to present a short communication. Posters are a useful method of communicating ideas about new approaches to education and research, they are mounted throughout the Conference, and many examples of educational innovation have begun their life as a poster.

To give them even greater value, themed sessions around the poster boards are scheduled in the AMEE programme (available from end July), where approximately 15 presenters will be asked to give a five minute presentation of the key messages of the poster, followed by a group discussion. Each session will have a Chairperson, who often has a specific interest in the theme of the session.

Abstract Submission: 

  • Abstract Title
  • Abstract Authors (up to 6 authors may be listed)
  • Abstract Presenter (a maximum of 1 presenter is permitted and should be the person submitting the abstract)
  • Abstract Structure - Background; Summary of work; Summary of results; Discussion and Conclusions; Take-home Messages.
  • Word Count - 350 (Structure headings are included in the word count)
  • Select 1 key topic
  • you will be given the option to select that your abstract be considered for one of our theme areas
  • If you are a junior doctor and have submitted a poster relating to an area of postgraduate training, you may be eligible for consideration for a small award to assist your participation in the AMEE Conference and you will have the option to indicate if your abstract to be considered for a Postgraduate Travel Award?
  • You will have the option to 'Save and Continue' if you wish to go back to complete an abstract at a later date
  • Please ensure you 'Save and Submit' to submit your completed abstract for consideration
  • Once submitted abstracts can be edited until the submission deadline
  • You can view your submissions through the abstract portal dashboard
  • You should be prepared to present your poster at any time between 1015 hrs on Monday and 1015 hrs on Wednesday. We are unable to give a specific day or time of presentation.

Deadline for submissions: The deadline for submissions is 6 February 2020 (23:59 hrs UK time), we regret after this date we are unable to accept any further submissions.  Decisions will be announced by 30 April 2020.


Information for poster presenters:

  • Prepare a PORTRAIT poster of maximum size TBC and TBC, If it does not conform to this maximum size, we regret it may not be possible to mount the poster.
  • Please bring your poster with you – do not send it to us in advance.
  • The session to which your poster has been allocated will be indicated in the final programme which will be on the website www.amee.org at end July.
  • Posters can be mounted on Sunday 25 6 September from 1400-1800 hrs or by 0800 hrs on Monday 7 September.  A board will be provided, labelled with the poster number, title and authors. Fixing materials will be provided. Please do not affix posters to any place other than the board to which it has been allocated, and use only the fixing material supplied.
  • Posters should be removed by 1300 hrs on Wednesday 9 September. Posters not removed by this time will be removed from the boards and may be destroyed.
  • Each themed group will be allocated a discussion session in the programme which will take place around the poster boards.  Presenters should meet the Moderator by the poster boards ten minutes before the scheduled start of the session. All participants are invited to join in. The Moderator will lead the group around the boards, each presenter giving a 3-5 minute (depending on length and no of posters in session) presentation to his/her poster. This will be followed by a short period for questions and discussion. The Moderator will introduce each presenter and keep the session to time. Any time at the end of the session could be used for discussion or for individual viewing. No audio-visual aids, other than the poster, will be available.
  • In addition to the formal poster presentation session, presenters are encouraged to be available by their poster at some time during lunch and/or coffee breaks. It is helpful to fix a note to your poster board indicating when you will be available if anyone wishes to meet with you outside of the scheduled session. A handout with the key messages of your poster and your contact details is helpful, and you are encouraged to bring some with you.
  • Please see ‘Hints on preparing posters for AMEE Conferences’ and ‘AMEE Guide no 40: Creating Effective Poster Presentations’, by George Hess, Kathryn Tosney, Leon Liegel.
  • Please look at the AMEE 2012 Poster Example by Monica van de Ridder.

Research Papers

Research in Medical Education papers are presentations of a single original research study that is theoretically relevant and methodologically sound.  This category represents AMEE's highest level of single study presentations.
Themed sessions reporting original research, 4-5 presentations per session. Each presentation is 15 minutes, followed by 5 minutes for discussion. Time is allocated at the end of the session for general discussion.
 

Abstract Submission: 

  • Abstract Title
  • Abstract Authors (up to 10 authors may be listed)
  • Abstract Presenters (a maximum of 1 presenters is permitted 
  • Abstract Structure - Introduction; Methods; Results; Discussion & Conclusion. 
  • Word Count - 550 words (includes structure headings).  In addition you may include up to 2 references. 
  • Select 1 key topic
  • You will have the option to 'Save and Continue' if you wish to go back to complete an abstract at a later date
  • Please ensure you 'Save and Submit' to submit your completed abstract for consideration
  • Once submitted abstracts can be edited until the abstract submission deadline
  • You can view your submissions in through the dashboard section of the abstract portal
  • You should be prepared to present at any time between 1015 hrs on Monday and 1015 hrs on Wednesday. We are unable to give a specific day or time of presentation.

Deadline for submissions:  The deadline for submissions is 5 December 2019 (23:59 hrs, UK Time) after this date we are unable to accept any further submissions.  Decisions will be notified by end of January and those unsuccesful will have the opportunity to resubmit for consideration for one of the other abstract submission categories.  The deadline for these submissions is Midnight UK time 6 February 2020.

Guidance:  Planning on submitting a Research Report? The AMEE Research Reports are reviewed by medical education scientists. Abstracts are generally rejected as Research Reports for one or more of the following reasons: Please review these prior to submitting your Research Report abstract to ensure that it meets the requirements for a Research Report.

Here are the major reasons why Research Reports are rejected by reviewers.

1.  Abstracts Better Suited as Short Communications or Posters:

  •     Simple pre- and post-evaluation of teaching innovations ('students liked it' or 'students learned from it’)

  •     Cross-sectional questionnaire studies of opinions/perceptions without substantive theoretical contribution

2.  Abstracts Requiring Further Work:

  •     Lack of clear research question or purpose

  •     Errors in use/application of methods/methodologies or significant methodological details missing

  •     Use of non-valid tools

  •     Incomplete studies (studies must be completed at the time of submission of the Research Report)

  •     Abstract not comprehensible in English

And

  •     Not related to medical/health professions education (e.g., clinical research)

If your proposed Research Report abstract contains any of the categories listed above we encourage you to submit your abstract as a short communication rather than a Research Report.

If you have any further questions before submitting your abstract please contact [email protected]

Round Table

This presentation format offers the opportunity for a small group of participants to have indepth discussions on a specific theme. Sessions will take place in boardroom format, with all participants seated around one table to promote interaction and discussion. Each presenter in turn will be asked to give the key messages of her/his presentation and will then invite questions and discussion. A Moderator will coordinate the session.  No AV is provided!

Abstract Submission: 

  • Abstract Title
  • Abstract Authors (up to 6 authors may be listed)
  • Abstract Presenter (a maximum of 1 presenter is permitted and should be the person submitting the abstract)
  • Abstract Structure - There is no prescribed format
  • Word Count - 300 words
  • Select 1 key topic
  • You will have the option to 'Save and Continue' if you wish to go back to complete an abstract at a later date
  • Please ensure you 'Save and Submit' to submit your completed abstract for consideration
  • Once submitted abstracts can be edited until the submission deadline
  • You can view your submissions through the abstract portal dashboard
  • You should be prepared to present at any time between 1015 hrs on Monday and 1015 hrs on Wednesday. We are unable to give a specific day or time of presentation.
  • No AV is available

Deadline for submissions: The deadline for submissions is 6 February 2020 (23:59 hrs UK time), we regret after this date we are unable to accept any further submissions.  Decisions will be announced by 30 April 2020.

Short Communications

Short communications are simultaneous, themed sessions included throughout the programme, with between 6-7 presentations per session.  Each presenter is allocated 10 minutes for presentation followed by 5 minutes for questions. A Moderator will coordinate the session.

Abstract Submission: 

  • Abstract Title
  • Abstract Authors (up to 6 authors may be listed)
  • Abstract Presenter (a maximum of 1 presenter is permitted and should be the person submitting the abstract)
  • Abstract Structure - Background; Summary of work; Summary of results; Discussion and Conclusions; Take-home Messages.
  • Word Count - 350 (Structure headings are included in the word count)
  • Select 1 key topic
  • you will be given the option to select that your abstract be considered for one of our theme areas
  • If you are a junior doctor and have submitted a short communication relating to an area of postgraduate training, you may be eligible for consideration for a small award to assist your participation in the AMEE Conference and you will have the option to indicate if your abstract to be considered for a Postgraduate Travel Award?
  • You will have the option to 'Save and Continue' if you wish to go back to complete an abstract at a later date
  • Please ensure you 'Save and Submit' to submit your completed abstract for consideration
  • Once submitted abstracts can be edited until the submission deadline
  • You can view your submissions through the abstract portal dashboard
  • You should be prepared to present at any time between 1015 hrs on Monday and 1015 hrs on Wednesday. We are unable to give a specific day or time of presentation.

Deadline for submissions: The deadline for submissions is 6 February 2020 (23:59 hrs UK time), we regret after this date we are unable to accept any further submissions.  Decisions will be announced by 30 April 2020.

Presentation Information

Presentation Information for Short Communication, Research, Doctoral Reports, Patil Teaching Innovation, Point of View, PechaKucha(TM) 20x20, or AMEE Fringe presenters

Whether or not you are used to making presentations at conferences and meetings, your presentation at AMEE 2019 will be an exciting opportunity to demonstrate your work to colleagues from around the world.

Since you only have a short time to make an impact, conciseness and clarity will be key features of your presentation. We suggest you try out your presentation in advance on some colleagues to get their feedback as to whether your message and your visuals were clear. After you have given your presentation we hope you will stay on for the rest of the session, ask questions of your fellow presenters if the opportunity arises.  Any remaining time at the end of the session will be used for general discussion of the issues raised from any or all of the papers.  By doing this we hope it will enhance the experience for you, the other presenters and the audience.

  • Presenters should be prepared to present at any time between 1015 hrs on Monday and 1015 hrs on Wednesday. We are unable to give a specific day or time of presentation.
  • Note carefully the time and location of your session as listed in the programme which will be announced in July;
  • Hand in your PowerPoint presentation at the Speaker Preview Room on CD or USB device preferably the day before, but a minimum of 2 hours before your presentation (opening times and location indicated in the programme or on the conference app). It will be pre-loaded onto the computer in your presentation room. You should use the computer provided;
  • It is not possible to use your own computer;
  • Software used is MS Office.  If you design your presentation in any other format you must take your presentation to speaker preview to ensure it will run on the equipment provided.
  • Go to your presentation room at least 15 minutes before the scheduled start of the session and introduce yourself to the chairperson;
  • Think carefully about how you use PowerPoint slides. These should enhance and not detract from your message. Bear in mind that you only have a short time don’t be tempted to try to include too many slides;
  • Ensure your slides are clear, that there is not too much text to read in the limited time available and that the type is large enough to be legible for those sitting at the back of the room;
  • Speak slowly and clearly, remembering that for many in your audience English may not be their first language;
  • Leave sufficient time for a short summary of your point(s) and think about what message you would like to leave the audience with when you finish;
  • Keep strictly to the time allocated for your presentation. The chairperson will ask you to stop when your time limit has expired;
  • Be ready to take questions as time permits;
  • A single page handout giving the key messages from your presentation and your contact details can be useful.
  • If you have a Fringe presentation accepted, please contact [email protected] if you have specific session requirements.

Room AV and Layouts

Symposia, Short Communications, Research and Doctoral Reports: All presentation rooms will be in theatre style and will be equipped with a computer, including sound, screen and a data projector/beamer. It is not possible to use your own computer for these sessions.

Posters: No audio-visuals are available except for your poster and the abstract.

Round Table:  No audio-visuals are available

ePosters:  All presentation rooms will be in theatre style and will be equipped with a computer, including sound, screen and a data projector/beamer. It is not possible to use your own computer for these sessions.

Fringe/PechaKucha/Point of View: Rooms will be equipped with a computer, including sound, screen and a data projector/beamer. It is not possible to use your own computer.

Pre-conference and Conference workshops: Rooms will be set up with tables and chairs to the rooms maximum capacity and will be equipped with a computer, including sound, screen, data projector/beamer and a flipchart and pens. Worldspan will contact the lead presenter to seek any additional requirements after acceptance of the abstract.

Terms & Conditions

    1. The submitter of the abstract is automatically assigned as the presenter – it is not possible to submit on behalf of another presenter
    2. Only one presenter may be assigned to each abstract except for conference workshops where a maximum of 6 presenters may be assigned
    3. Up to 6 authors may be listed for each abstract; 10 authors may be listed for Research and Doctoral Report Submissions
    4. Although multiple abstracts may be submitted by each presenter, it is unlikely more than one presentation can be accepted due to scheduling complexities
    5. Pre-conference Workshops will be scheduled on either Saturday 5 September or Sunday 6 September
    6. Presenters should be available to present at any time between 1015 hrs on Monday 7 September and 1015 hrs on Wednesday 9 September – we are unable to take requests for specific presentation days or times
    7. The deadline for submissions is midnight UK time on 30 September 2019 for PCW and Symposia Submissions; 5 December 2019 for Research Paper Submissions; 14 December 2019 for Doctoral Reports and 6 February 2020 for all other submissions
    8. The submitter will be notified of the PCW and Symposia Submissions mid-October 2019; Research and Doctoral Reports mid-January 2020 and all other submissions by end of April 2020.
    9. The early registration fee applies until 25 May 2020
    10. It is essential that presenters are registered prior to 1 June 2020 and that payment is received within the timeframe stated on the registration site, in order to guarantee inclusion in the programme
    11. The final programme will be available in July 2020

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